Letting an employee go is one of the hardest parts of owning a small business. You had high hopes for the employee in the beginning. When they don’t work out, it can be gutting. 

But it’s important to step outside of the emotional toll and consider the financial toll you may face if you don’t offboard the employee properly. 

In this article, we are going to talk about the technical steps you need to take before letting an employee go. 

Safely Offboarding An Employee

Consider Your Risks

Cyber hygiene should be a priority when offboarding an employee. When onboarding your employee, you spoke to them about the importance of cyber hygiene. You told them about the dangers of a cyber attack and at the same time, you gave them access to your systems. Now you have to ask yourself what risks might you face from this same employee.

Devices

Hopefully, you have a good list of the devices your employee will need to return.  It’s important to know exactly what you are asking to be returned.  Did you provide them with a laptop, monitor, keyboard, phone, or iPad?  If so, be sure to have that list available when you meet the employee. It is important from a security standpoint to make sure all of the employee’s devices are returned before you pay them their final check.

Access

This is where the biggest danger lies for your company.  It’s important to change all passwords to accounts that the employee had access to. In addition, it is important to take control of their company email account and any other accounts they may have been heavily involved in. It’s important to know which account you will need to have access to.

Consider this: 

  • Email accounts may contain important communications with clients.  You need to be able to see if there are items that have been left undone.
  • Calendars may show upcoming meetings you will need to rearrange.
  • Task managers may show outstanding projects that will need to be reassigned.

 

This is one of the many benefits of having an outsourced IT company.  Our team at Gryphon Consulting can help you take care of all of this and help you assess your risks as well.

Internal Communication

Does your company use Slack, Teams, or Cliq to communicate internally? It is important to remove the employee from any company groups, chats,