If you’ve spent any amount of time in the business world, you are undoubtedly familiar with the name Microsoft, but you might be surprised by how much you’re hearing about Microsoft 365, the suite of tools that everyone in the business world seems to love. And there’s a good reason so many people love it—Microsoft 365 allows you to, as the slogan goes, “do more with less.”

How Does Microsoft 365 Actually Work?

When you hear “do more with less,” you might be thinking, “Wait, what exactly does it mean to do more with less?” In this case, it means you can be more productive and efficient by using a select few resources instead of stressing out (and wasting time and energy) by trying to use a greater number of tools that can’t do as much.

This is because Microsoft 365 is an all-in-one toolset. Customers who use Microsoft 365 have access to all the apps they need, including Word, Excel, and PowerPoint, as well as Teams for online meetings, Outlook for email, OneDrive for storage, and so much more. And because you can easily install it on PCs, Macbooks, tablets, smartphones, and pretty much any other device, you have the convenience of accessing all these tools from anywhere at any time. 

This means you’re able to be more productive, your work is more secure, and the entire experience is more affordable when compared with the typical software you have on an old-school computer. It’s everything a business needs.

Want specifics? Here’s what you should know about how you can use Microsoft 365.

Use Microsoft 365 To Be More Cost Efficient

When you have Microsoft 365, you’re only paying for one subscription. You don’t have to worry about paying for subscriptions to an email service, a word processor, online storage, and all the other tools that you need. Think about how convenient it would be to have to worry about licensing fewer apps (and having to manage fewer apps). And because you’re able to deploy and log into Microsoft 365 just once from each device, there’s reduced risk of your security being breached, so you can have more confidence in personal information.

Use Microsoft 365 To Be More Secure

When you have Microsoft 365, you’re able to safely access your account from any device. So if you want to, you can use your Outlook account from your phone, tablet, and your computer. You can look at documents you’ve uploaded to secure storage while you’re away from your desk. You could even deliver your PowerPoint presentation from somebody else’s computer without having to send the file (or save it to a flash drive, as you would’ve had to do in the past). Because all of this is accessed through the same account, there’s less risk that your data will be breached, and you can have confidence knowing that your devices are safe no matter where you’re using them.

Use Microsoft 365 To Be More Productive

Workers who use Microsoft 365 are able to get their jobs done anywhere. Yes, anywhere—they can be productive in the office, at home, in a coffee shop, while traveling, and pretty much anywhere else you can think of. Although many companies that use Microsoft 365 choose to continue having an office as a centralized location for their team, it’s no longer a necessity. This remote or hybrid office format means that your employees don’t have to spend as much time and money on their commute, and having no office or a smaller office (with fewer people using the utilities) means that you are able to save on a lot of costs that every business needed to budget for in the past.

So, What Are Business Professionals Saying?

Microsoft commissioned a survey through Enterprise Strategy Group called “Building a Resilient Organization through Integrated Cloud-based IT” in 2020 to hear from the professionals themselves, and the response was strong: Users like Microsoft 365.

Specifically, here are some of the highlights:

  • Workers found that Microsoft 365 improved their ability to collaborate with other team members because they were able to interact in real-time, either through virtual meetings on Teams or quick, efficient email messages. More than half of the respondents said they collaborated in real time with their team.
  • People liked the flexibility that Microsoft 365 offers. It makes their work experience much better. As much as 57% said they have more flexibility because they were able to get the job whenever and wherever is most convenient for them.
  • These benefits are great for building a strong team. A strong 81% of respondents said this tech made them better equipped to recruit and retain talent.
  • Finally, Microsoft 365 is dependable. Half of the respondents said they agreed this technology helps keep their user data secure.

Helping small businesses use technology like Microsoft 365 is our specialty! If you’re interested in seeing how Microsoft 365 can improve the way your business operates, reach out to our team at Gryphon Consulting by calling 301-789-1029.